General Meetings

The General Meeting is Norconsult ASA’s supreme governing corporate body. Norconsult ASA’s Annual General Meeting (AGM) is held annually by end of June each year.

Documents to the AGM 

The meeting notice is distributed no later than 21 days before the AGM to: 

  • all shareholders individually with a known address by post; and 

  • the shareholders' custodian banks in case of shares held through nominee accounts 

 

The meeting notice and appendices for the AGM may also be downloaded from Norconsult ASA’s website (see below). Should shareholders require physical copies of the documents, such copies may be requested by contacting the company using the following address:  

 

Norconsult ASA 
Att: Company Secretary 
PO Box 626, 1303 Sandvika, Norway 

or by email:  ir@norconsult.com 

Attendance and voting 

Attendance: In accordance with section 5-2 of the Norwegian Public Limited Liability Companies Act, the right to attend and vote at the AGM is reserved for individuals who are registered as shareholders five working days before the AGM (the Record Date).

 

Voting Options: Shareholders have the option to:

 

  • vote in advance of the AGM; or
  • authorize a proxy to vote on their behalf, as detailed in the meeting notice.

 

Nominee Accounts: Shareholders with shares held through nominee accounts must communicate with their custodian banks to arrange for advance voting, proxy authorization, or attendance notification. Registration must be completed no later than two working days prior to the AGM. 

Shareholders’ rights in relation to General Meetings

Annual General Meeting 2024

Make the green choice! - Embracing digital communication

Norconsult encourages all shareholders to register for digital communication for the notice of the general meeting, and other correspondence. Not only does this streamline communication, but it also contributes to environmental conservation and reduces cost for the companies in which you hold shares.

 

A simple procedure for registering for digital communication.

  • Log into VPS Investor Services by entering this web address in your browser:  investor.vps.no/garm
  • Sign in using your Norwegian Bank ID or username and password. (If you don't have access, please contact your VPS Account Operator for assistance.)
  • Once logged in, click on your name in the top right corner.
  • Select «Investor Information».
  • Click on the blue «Edit» button.
  • Add your e-mail address (required).
  • Select «YES» for electronical messages on all (refer to the picture below) and then click the “Update” button.

 

Once you are registered with digital communication you will receive email notifications for new messages. Simply log into VPS Investor Services and click on “Mailbox” in the top right corner to access your messages.

To confirm your attendance, appoint a proxy, or submit an advance vote for a general meeting, simply log in to VPS Investor Services. Navigate to "Corporate Actions" and then select "General meeting."

If you have any questions, feel free to reach out to your VPS Account Operator, which is the bank where your VPS account is held. They will be happy to assist you with any inquiries you may have.

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